Privacy Policy

Last updated: August 4, 2025

EasyEduTools ("we", "us", or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our web application and services.

1. Information We Collect

1.1 Personal Information

  • Account Data: Email address, name, role (teacher/student/administrator), and profile information for authentication and account management.
  • Educational Data: Class information, student rosters, lesson plans, teaching materials, and classroom activities you create or manage.
  • Communication Data: Messages, support requests, and feedback you send to us.

1.2 Payment Information

  • Subscription Data: Subscription plan, billing cycle, and payment history.
  • Stripe Processing: Payment card information is collected and processed by Stripe, Inc., our third-party payment processor. We do not store your complete payment card details on our servers.
  • Billing Information: Name, billing address, and other information necessary for payment processing and tax compliance.

1.3 Technical Information

  • Usage Data: Interactions with tools, features used, time spent, preferences, and analytics to improve your experience.
  • Device Information: IP address, browser type, operating system, device identifiers, and technical specifications.
  • Cookies and Tracking: We use cookies, local storage, and similar technologies for authentication, session management, preferences, and analytics. You can manage your preferences at any time.

1.4 Student Information (Educational Records)

  • Student Data: Names, grade levels, class assignments, progress data, and educational records as provided by teachers.
  • FERPA Compliance: Student educational records are protected under FERPA and handled according to educational privacy standards.
  • Parental Rights: Parents have rights regarding their children's educational records as outlined in applicable privacy laws.

2. How We Use Your Information

2.1 Service Provision

  • To provide and maintain the EasyEduTools platform and its features
  • To process and manage your subscription and billing
  • To authenticate users and maintain account security
  • To enable classroom management and educational activities

2.2 Personalization and Improvement

  • To personalize your experience and save your preferences
  • To analyze usage patterns and improve our services
  • To develop new features and educational tools
  • To provide customer support and technical assistance

2.3 Communication

  • To communicate with you about updates, new features, or service changes
  • To send important account and billing notifications
  • To respond to your inquiries and support requests
  • To send marketing communications (with your consent, where required)

2.4 Legal and Safety

  • To comply with legal obligations and educational regulations
  • To protect the safety and security of our users, especially students
  • To prevent fraud, abuse, and unauthorized access
  • To enforce our Terms of Service and other policies

3. Data Sharing & Disclosure

3.1 Our Commitment

  • We do not sell your personal data to third parties.
  • We do not use student data for advertising or marketing purposes.
  • We do not share educational records except as permitted by law or with explicit consent.

3.2 Service Providers

We may share data with trusted service providers under strict confidentiality agreements:

  • Supabase: For database hosting, authentication, and real-time features. Data is encrypted and stored securely.
  • Stripe, Inc.: For payment processing, subscription management, and billing. Stripe is PCI DSS compliant and handles payment data according to industry standards.
  • Vercel: For application hosting and content delivery. Data is processed only as necessary for service provision.
  • Analytics Providers: For usage analytics and service improvement, with data anonymized where possible.

3.3 Legal Requirements

We may disclose information when required by law or to:

  • Comply with legal process, court orders, or government requests
  • Protect the rights, property, or safety of EasyEduTools, our users, or the public
  • Enforce our Terms of Service or investigate potential violations
  • Prevent fraud, security breaches, or other harmful activities

3.4 Business Transfers

In the event of a merger, acquisition, or sale of assets, user information may be transferred as part of the transaction, subject to the same privacy protections outlined in this policy.

3.5 Google Tags & Advertising

We use Google Tag Manager and Google services (such as Google Analytics and Google Ads) to help measure and improve the performance of our site. These tools may place cookies or similar technologies on your device and process usage data.

  • Services used: Google Tag Manager, Google Analytics (GA4), and Google Ads.
  • Data collected: Event data, page views, device/browser information, and anonymized IP addresses. We do not send personal student records to Google or use student data for advertising.
  • IP anonymization: Where supported we enable IP anonymization so that full IP addresses are not retained by Google.
  • Data sharing: Google may aggregate and combine data with other information. We have a data processing agreement in place and require Google to process data only on our behalf where applicable.
  • Retention & processing: Google retains data according to its policies; we configure retention and minimize the data sent to Google where possible.
  • Controls & opt-out: You can manage tracking preferences through our cookie consent modal, disable analytics via the Google Analytics opt-out browser add-on, or control ad personalization at https://adssettings.google.com/. For details on Google’s practices see https://policies.google.com/technologies/ads and Google Analytics Help.
  • Legal transfers: For international transfers (including transfers to the U.S.), we rely on appropriate safeguards such as standard contractual clauses where required.

4. Payment Processing and Stripe

4.1 Stripe Integration

EasyEduTools uses Stripe, Inc. as our payment processor for subscription services. When you make a payment:

  • Your payment information is transmitted directly to Stripe using secure, encrypted connections
  • Stripe stores and processes your payment information according to their privacy policy and PCI DSS standards
  • We receive confirmation of payments but do not store your complete payment card details
  • Stripe may use your information for fraud prevention and compliance purposes

4.2 Billing Information

  • We store billing information necessary for subscription management and tax compliance
  • This includes names, billing addresses, subscription details, and payment history
  • Billing data is encrypted and stored securely in our database
  • You can update your billing information at any time through your account settings

4.3 Subscription Data

  • We track subscription status, plan details, and billing cycles to provide service
  • Failed payments and subscription changes are logged for account management
  • Subscription data is retained for legal and accounting purposes even after cancellation

4.4 Stripe's Privacy Practices

Stripe's handling of payment information is governed by their privacy policy, available at https://stripe.com/privacy. Key points include:

  • Stripe is PCI DSS Level 1 certified, the highest level of security certification
  • Payment data is encrypted using industry-standard protocols
  • Stripe may use aggregated, de-identified data for business purposes
  • International transfers are subject to appropriate safeguards

5. Data Security

5.1 Technical Safeguards

We implement comprehensive security measures to protect your information:

  • Encryption: Data is encrypted in transit using TLS/SSL and at rest using AES-256 encryption
  • Access Controls: Role-based access controls and row-level security in our database
  • Authentication: Secure authentication with password hashing and session management
  • Infrastructure: Hosted on secure, SOC 2 compliant cloud infrastructure

5.2 Organizational Safeguards

  • Regular security training for employees with access to user data
  • Background checks and confidentiality agreements for personnel
  • Regular security audits and vulnerability assessments
  • Incident response procedures for security breaches

5.3 Limitations

While we implement industry-standard security measures, no method of transmission over the Internet or electronic storage is 100% secure. We cannot guarantee absolute security but are committed to protecting your information using reasonable and appropriate measures.

6. Your Rights & Choices

6.1 Account Management

  • You can access, update, or delete your account information at any time through your profile settings
  • You can download your data in a machine-readable format
  • You can close your account, which will result in deletion of your personal data (subject to legal retention requirements)

6.2 Privacy Controls

  • You can manage cookie preferences via the consent modal on our website
  • You can opt out of marketing communications while still receiving important account notifications
  • You can control visibility and sharing settings for your educational content

6.3 Student and Parental Rights

  • Students and parents can request access to educational records through their teacher or school
  • Parents can request correction or deletion of their child's information
  • Students over 18 can exercise these rights directly

6.4 Data Requests

For specific data requests, including access, correction, deletion, or portability, contact us at larsschelldev@gmail.com. We will respond within 30 days of receiving your request.

7. Data Retention

7.1 Account Data

  • Personal account information is retained while your account is active
  • Account data is deleted within 30 days of account closure, except as required for legal compliance
  • Billing and subscription data may be retained longer for accounting and tax purposes

7.2 Educational Data

  • Educational content and student data is retained as long as needed for educational purposes
  • Teachers can delete student data at any time
  • Data is automatically purged when no longer needed for service provision

7.3 Legal Requirements

  • Some data may be retained longer to comply with legal obligations
  • Billing records are retained for tax and accounting compliance (typically 7 years)
  • Security logs may be retained for fraud prevention and legal compliance

8. International Data Transfers

EasyEduTools is based in [Location] and our servers are located in secure data centers. If you are accessing our services from outside this region:

  • Your data may be transferred to and processed in countries with different privacy laws
  • We ensure appropriate safeguards are in place for international transfers
  • Stripe processes payment data in accordance with international data protection standards
  • We comply with applicable data protection regulations, including GDPR where applicable

9. Children's Privacy (COPPA Compliance)

EasyEduTools is committed to protecting children's privacy:

  • We do not knowingly collect personal information from children under 13 without parental consent
  • Student accounts are created and managed by teachers or schools acting on behalf of parents
  • We do not use children's information for marketing or advertising purposes
  • Parents can request access to, correction of, or deletion of their child's information
  • If we learn we have collected information from a child under 13 without consent, we will delete it promptly

10. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make changes:

  • We will update the "Last updated" date at the top of this policy
  • Material changes will be communicated via email or prominent notice on our platform
  • Continued use of our services after changes constitutes acceptance of the updated policy
  • We will obtain consent for material changes that affect how we use previously collected information

11. Contact Information

If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:

For specific requests regarding your personal data, please include:

  • Your full name and email address associated with your account
  • A clear description of your request
  • Any relevant details that will help us locate your information

12. Effective Date

This Privacy Policy is effective as of the date listed above and applies to all information collected by EasyEduTools on or after that date. Previous versions of this policy can be requested by contacting us.